Legal

Privacy Policy

Effective Date: January 01, 2026

Grind House Sports (“GHS,” “we,” “our,” or “us”) is committed to protecting the privacy of athletes, parents, and visitors who interact with our website and programs. This Privacy Policy explains what information we collect, how we use it, how we protect it, and the rights available to you.

This policy applies to all visitors of https://grindhousesports.com, our online forms, and any digital services we operate.

1. Information We Collect

We collect only the information needed to operate our programs safely and effectively.

A. Personal Information

Provided voluntarily through forms, registrations, or communication:

  • Parent/guardian name
  • Athlete name and age
  • Email address
  • Phone number
  • Emergency contact information
  • Program selections and scheduling details

B. Usage & Device Data

Collected automatically through analytics tools:

  • IP address
  • Browser type
  • Device type
  • Pages visited
  • Time spent on site
  • Click behavior

C. Children’s Information (COPPA‑Compliant)

With verified parental consent, we may collect limited information from children under 13 for participation in camps, training, or events:

  • Name
  • Age
  • Emergency contact details
  • Relevant safety notes

We do not allow children to submit information directly through the website.

2. How We Use Your Information

We use collected information to:

  • Register athletes for programs and manage participation
  • Communicate updates, reminders, and schedule changes
  • Improve website performance and user experience
  • Support athlete safety and emergency procedures
  • Process payments through secure third‑party providers
  • Analyze site traffic and program interest

We do not use personal information for advertising or behavioral profiling.

3. Legal Basis for Processing

Even though we primarily operate in the U.S., we follow modern transparency standards. We process information based on:

  • Parental consent (for minors)
  • Contractual necessity (program registration, communication)
  • Legitimate interest (site security, analytics)
  • Legal obligations (safety, compliance, recordkeeping)

4. Cookies & Tracking Technologies

Our website uses cookies and similar technologies to:

  • Improve site functionality
  • Analyze traffic
  • Remember user preferences

You may disable cookies through your browser settings. Doing so may affect certain site features.

A standalone Cookie Policy can be added if you want one.

5. Third‑Party Service Providers (“Subprocessors”)

We work with trusted third‑party platforms that help us operate safely and efficiently. These may include:

  • Website hosting: GoDaddy
  • Analytics: Google Analytics, GoDaddy Analytics
  • Email/SMS communication: (e.g., Mailchimp, Twilio, or your chosen provider)
  • Payment processors: (e.g., Stripe, Square, or your chosen provider)
  • Scheduling/registration tools: As applicable

These providers may process data on our behalf but are not permitted to use it for their own marketing.

We do not sell or trade personal information.

6. Data Retention

We retain information only as long as necessary for:

  • Program participation
  • Safety and recordkeeping
  • Legal or operational requirements

Typical retention periods:

  • Registration and participation records: up to 3 years
  • Emergency contact and safety notes: duration of program involvement
  • Analytics data: 12–26 months (depending on provider settings)

Parents may request deletion at any time unless retention is required for safety or legal reasons.

7. Data Protection & Security

We use industry‑standard safeguards to protect your information, including:

  • Encrypted data transmission (HTTPS)
  • Access‑controlled systems
  • Secure third‑party platforms
  • Limited internal access to youth information
  • Routine monitoring for vulnerabilities

No system is 100% secure, but we take every reasonable step to protect your data.

8. International Data Transfers

Our website and data systems are hosted in the United States. If data is transferred internationally by a third‑party provider, it is protected through encryption and industry‑standard safeguards.

9. Children’s Privacy (COPPA Compliance)

We take extra precautions to protect children under 13:

  • We collect information only from parents or legal guardians
  • We do not allow children to submit information directly
  • We use children’s information solely for participation and safety
  • We do not display or publish children’s information online

Parental Rights Under COPPA

Parents may at any time:

  • Review the information we have about their child
  • Request corrections
  • Request deletion
  • Withdraw consent

We may take steps to verify a parent’s identity before fulfilling requests.

10. Your Rights & Choices

You have the right to:

  • Access the personal information we hold
  • Request corrections or updates
  • Request deletion (unless required for safety or legal reasons)
  • Opt out of non‑essential communications
  • Manage cookie preferences through your browser

To submit a request, contact us using the information below.

11. Changes to This Policy

We may update this Privacy Policy to reflect changes in our programs, technology, or legal requirements. The updated version will always be posted on this page with a revised effective date.

12. Contact Us

For questions, privacy requests, or concerns about children’s data, contact:

Grind House Sports
📧 info@ghsports539.com
📞 972‑430‑2755

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